AEMD SARL (“AEMD”) is a company registered in Switzerland with company number CH-626.4.013.031-5, whose registered office is rue du pas-de-l’ours 5, 3963 Crans Montana, is the Data Controller and responsible for your data.
AEMD undertakes to collect and process personal data in accordance with the French law n° 78-17 of 6 January 1978 modified by the law of 6 August 2004 and then by the law of 20 June 2018 relating to information technology, files and freedoms (the "LIL"), Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data (the "GDPR"), the UK Data Protection Act 2018 (the “DPA”), the UK GDPR (as defined in the DPA), the Privacy and Electronic Communications (EC Directive) Regulations 2003 (“PECR”) and any other French or European regulations applicable in this matter (the "Applicable Data Protection Regulations").
This Policy may be amended at any time, notably to reflect the evolution of legislative and regulatory provisions. This Policy supplements other notices and privacy policies and is not intended to override them.
Where appropriate, AEMD will amend the "last updated" date to indicate when the changes were made. AEMD advises the Users to check this page regularly for any changes or updates to our policy. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during your relationship with us.
Through the Website, AEMD may collect Data. The collected and processed Data are the following:
The obligatory or optional nature of the Data collection shall be indicated where applicable during the Data collection.
The Data is collected by AEMD from the Users when they contact AEMD or when they request information that is necessary to provide the services offered by AEMD, e.g. to perform the contract we are about to enter or have entered with the User, where we need to comply with a legal obligation or where it is necessary for our legitimate interests (or those of a third party) and the User’s interests and fundamental rights.
In addition, the Users' data may be used, subject to their consent being obtained, to send the AEMD Newsletter and to inform them by e-mail or post of the various events offered by AEMD (conferences, debates, etc.).
AEMD may also collect statistical information in order to know the use that the Users make of the Website (frequency of consultation of the different pages of the Website, statistics relating to comments made, origin of visitors to the Website, etc.). This information relating to the profile of the Users is kept by AEMD and will only be used internally to conduct market research.
Generally, we do not rely on consent as a legal basis for processing User Data, although we will get your consent before sending third party direct marketing communications to you via e-mail or text message. User’s have the right to withdraw consent to marketing at any time by contacting us. For more information on this see the “Legal Rights” section below.
The Data is collected, processed and stored in the UK, European Union or Swiss territory, or in countries in Europe providing an adequate level of protection.
If the Data is likely to be transferred outside of the UK, European Union or Swiss territory AEMD shall ensure that the recipients of this Data:
AEMD shall provide a list of the potential transfers of Data outside of the UK and European Union with a copy of the appropriate applicable guarantees, upon the request of the Users.
The Data is retained for no longer than is reasonably necessary for the purposes for which AEMD collects and processes this Data and, in any event, in accordance with legal requirements. We may retain User Data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect of our relationship with the User.
To determine the appropriate retention period for Data, we consider the amount, nature and sensitivity of the Data, the potential risk of harm from unauthorised use or the disclosure of User Data, the purposes of which we process User Data and whether we can achieve those purposes through other means, and the applicable legal, regulator, tax, accounting or other requirements.
In this respect, the data specifically collected via our contact form on our website, used for the purposes of commercial prospecting, are kept for a maximum of three years from the end of the commercial relationship.
The necessary Data is retained in AEMD’s current archive for the duration of the contractual relationship.
The Data shall then be archived with restricted access for an additional period of 5 years following the termination of the contractual relationship with AEMD under the GTS and the GTU in order to preserve the proof of AEMD’s rights and contract, and on the basis of AEMD’s legitimate interest in the recognition, the exercise or the legal defence of its rights in the event of a dispute.
The Data will then be definitively deleted or irreversibly anonymised. For more information on your right to ask us to delete your data see below.
The specific retention periods also apply with regard to cookies, as provided for in this Policy.
For more information on how long we keep your personal data for a specific purpose, please contact us at email@example.com.
AEMD has taken all reasonable precautions to protect the confidentiality and security of the personal data processed and to prevent it from being distorted, damaged, destroyed or accessed by unauthorised third parties. Technical and organisational security measures in accordance with the state of the art, in particular with regard to information systems, have been implemented. However, AEMD does not control all the risks associated with the operation of the Internet and draws the attention of the Users to the existence of possible risks inherent in its use and operation.
In addition, we limit access to User’s Data to those employees, agents and contractors and other third parties who have a business need to know. They will only process User Data on our instructions, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected Data breaches and will notify Users and any applicable regulatory of a breach where we are legally required to do so.
The Users have the following rights regarding their Data and the Processing of their Data:
The Users can exercise their rights by sending a clear and precise request to AEMD by email at the following address: firstname.lastname@example.org. Users have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulatory for data protection issues (www.ico.org.uk). They may also file a claim or a complaint to the CNIL at the following address: https://www.cnil.fr/fr/plaintes or fill a claim at the following address: CNIL - 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07. We would however appreciate the chance to deal with your concern before you approach the ICO so please contact us in the first instance.
Cookies are pieces of data that are created when you visit a website, which are then stored in the ‘cookie directory’ of the device used, such as a computer, a tablet or a telephone.
You can find out more information about cookies, how to manage and delete them, and how to manage your browser settings at the UK ICO website, as well as www.aboutcookies.org.uk.
Cookies may be categories as follows:
Strictly necessary cookies: some of the cookies that we use on our Website are strictly necessary for it to function and cannot be deactivated. These cookies do not store information that will identify you directly.
Analytical or Performance cookies: these cookies allow us to recognise and count the number of visitors including understanding how visitors move around the website when they are using it.
Functionality cookies: these are cookies that enable our Website to function and allow Users to move around our Website and use its features, log-in to your User account and remember certain preferences. Some of these cookies may be “strictly necessary” as explained above.
Targeting cookies: these cookies record User visits to our Website, the pages Users visited and the links Users have followed. We may use this information and share it with third parties to send you personalised advertising.
The cookies used by AEMD are: